The State of Texas, the University of Texas System, and UT Dallas have many available contracts with existing suppliers that can be used for purchases. You can browse for specific supplier types below.
The contracts listed below have contracts with UT Dallas. Additional contracts negotiated by UT System are listed on the Supply Chain Alliance GPO website 
.
Please reference this contract number (UTD20221107-TB) in the business justification on all non-catalog AV requisitions. Please direct any questions to purchasing@utdallas.edu. Please select from the HUB vendors as your first choice where possible.
HUB vendors:
Remtech Solutions, Inc.
Contact: Richard Bucknor
Email: richard@remtech.solutions
Website: https://remtech.solutions/
Address: 729 S. Mill Street, Lewisville, TX 75057
Office: 469-777-8148
Other vendors, in alphabetical order:
E-Logic, Inc
Contact: Luis F. Padilla
Email: lpadilla@e-logic.us
Website: https://e-logic.us/
Address: 1025 Connecticut Avenue NW Suite 1000 Washington DC 20036
Office: 202-499-7837
Ford Audio-VIdeo System, LLC
Contact: Ehren Rutherford
Email: ruthe@fordav.com
Website: https://https://www.fordav.com/
Address: 4800 West Interstate 40 Service Road, Oklahoma City, OK 73128
Office: 972-241-9966
ImageNet Consulting, LLC
Contact: Debbie Morrow
Email: dmorrow@imagenet.com
Website: https://www.imagenetconsulting.com/
Address: 913 N Broadway Avenue, Oklahoma City, OK 73102
Office: 214-217-1426
RP Tellone & Company LLC DBA: AVSANT
Contact: David Hoyle
Email: dhoyle@avsant.com
Website: https://avsant.com/
Address: 1819 Firman Drive, Suite 115, Richardson, TX 75081
Office: 844-930-1900
Catering is the provision of food service on campus by commercial operation providing on-site staff and service, including set-up, preparation, serving, or cleaning. Catering is defined by the services performed, not by the type(s) or quantity of food prepared.
| Pre-Approved Catering Service Suppliers | Order and Support Contacts | Ordering Process Requirements |
|---|---|---|
|
Chartwells UTD’s food service supplier and primary on-campus caterer. Chartwells is considered “best value.” |
Ordering Support For questions concerning availability and menus |
Note: Some buildings (e.g., Davidson-Gundy Alumni Center, Eugene McDermott Library) are exclusive to Chartwells. Please check with your department regarding catering exclusivity in your building. |
| Royal Catering |
Ordering Support |
eProcurement Punch-Out (instead of quote) |
| Jason’s Deli |
Ordering Support |
Non-catalog requisition via eProcurement, including quote. |
| Sonny Bryan’s Catering |
Ordering Support |
Non-catalog requisition via eProcurement, including quote. |
| Beyond the Box Catering – Edible Ideas |
Ordering Support |
Non-catalog requisition via eProcurement, including quote. |
| Modern Market Eatery |
Ordering Support |
Non-catalog requisition via eProcurement, including quote. |
|
Outside Catering Service Suppliers i.e., any catering supplier not listed above |
Contacts and credentials provided by department. |
Non-catalog requisition via eProcurement, including: |
| * All catered events require a Special Events Risk Assessment completed by the Event Coordinator submitted to specialevents@utdallas.edu at least 10 business days prior to the event. | ||
| Note: Service of alcohol prior to 4:00 p.m. on business days is prohibited without special approval from the President’s Office. | ||
Catering is defined by UT Dallas as the provision of food service by a commercial operation on campus, including the activities of set-up, serving (if requested), preparation, removal of food service and clean-up, where the caterer is responsible for providing on-site staff and service. Catering is defined by the services performed, not by the type(s) or quantity of food provided.
Food delivery service is defined by UT Dallas as prepared meals delivered or picked up where no other service is provided. UTD event policies and guidelines must be followed. At this time campus departments should continue following current procedures for food delivery.
Whom do I call for catering service or support?
For questions regarding catering service, availability, and menu details, please refer to the Support Contact in the Catering Services table.
Where may I direct questions regarding payment for catering?
Please contact purchasing@utdallas.edu / 972.883.2608 for questions concerning use of purchase orders or purchasing cards for catering.
Where can I find information about the Special Events Risk Assessment (SERA) process?
Please refer to the Special Events Risk Assessment web page for full information regarding the SERA process.
Where may I direct questions regarding the SERA form?
Please reach out to Vanessa Balderrama (vanessa.balderrama@utdallas.edu / 972.883.6356) or specialevents@utdallas.edu for assistance with completing the SERA Form.
When do I need to submit a SERA form?
SERA Form must be completed by the Event Coordinator and submitted at least 10 business days prior to the catered event. Allow more time for exceptional approvals.
How do I obtain approval for service of alcohol at an event prior to 4:00 p.m. on business days?
A written request for waiver of the Regents’ Rules and Regulations concerning consumption of alcoholic beverages must be forwarded to the President’s Designee at specialevents@utdallas.edu using the completed Part 2 of the Special Events Risk Assessment. The President’s Designee will acquire permission from the president’s office on the department’s behalf.
How were the Approved Caterers selected?
The Approved Caterers were selected via a public bid based on the University’s Food Services agreement. Current documents recording Health Permit/COI and commitment to follow campus rules are kept on file by Purchasing.
What is a Food Delivery Service?
Food delivery service is defined by UT Dallas as prepared meals delivered or picked up where no other service is provided. Food delivery service does not require a waiver from Auxiliaries. However UTD Event rules must be followed.
A “Preferred Food Delivery Supplier” list is in the process of creation and once completed, all suppliers listed will require only a quote to be attached to the non-catalog requisition. In the meantime, campus departments should continue using current food delivery suppliers and following the current procedures for food delivery.
Chartered Transportation (bus, limo, or other) companies must provide UTD with a current Certificate of Insurance, and comply with safety and reliability requirements. The businesses listed on this page have already done so, and several are already available in eProcurement to use as a non-catalog supplier.
Unless the desired service will cost less than your delegated purchasing authority (i.e. you are able to use your Purchasing Card to pay for it), you must send a non-catalog purchase requisition through the approvals process to become a Purchase Order BEFORE you commit to acquiring the services. You may call for a quote ahead of time to get an estimate, and you may call several suppliers for quotes to compare price and availability, but only a Purchase Order or a Purchasing Card can officially obligate the University to paying the invoice.
Please also note that the UTD Purchasing Card should only be used for chartered transportation in the instances of team/group student travel, or on behalf of authorized guests of the University (e.g. contracting with Super Shuttle to pick up your guest lecturer from the airport and drive her to her hotel). Make sure you have documentation in the event of an audit. UTDBP3023: Travel and Risk Related Activities explains more about team/group student travel.
Contact: Gary Nelson
Email: sales@lonestarcoaches.com
Telephone: 972-623-1100
Fax: 972-623-1109
Address: 2430 W. Main
Grand Prairie, TX 75050
Please use a PO to pay for bus service.
| Scenario | Estimated Distance |
Vehicle Type | Total Fare (One-Way) |
|---|---|---|---|
| UTD to Dallas Love Field | 16 miles | Bus, 40 passengers | $407.50 |
| Bus, 56 passengers | $465.00 | ||
| UTD to DFW Airport | 25 miles | Bus, 40 passengers | $407.50 |
| Bus, 56 passengers | $465.00 | ||
| UTD to Downtown Dallas | 19 miles | Bus, 40 passengers | $407.50 |
| Bus, 56 passengers | $465.00 | ||
| UTD to Downtown Arlington | 38 miles | Bus, 40 passengers | $407.50 |
| Bus, 56 passengers | $465.00 | ||
| UTD to Downtown Fort Worth | 48 miles | Bus, 40 passengers | $407.50 |
| Bus, 56 passengers | $465.00 |
Aircar Executive Transportation
Email: reservations@aircarnow.com
Telephone: 214-351-6306
Address: 2008 Bedfor Rd. Ste 200
Bedford, TX 76021
Please use a PO to pay for bus service or a One Card or credit card for car service.
Itemized Rate Information (does not apply to special rates listed below):
| Rate Type | Amount (Bus) | Amount (Car) |
|---|---|---|
| Minimum Fare | $767.50 (5 hrs) | $109.80 |
| Base Fare | $625.00 | $90.00 |
| Per Mile | N/A | N/A |
| Per Minute | N/A | N/A |
| Service Fee | $132.00 | $19.00 |
Special Rates:
| Scenario | Estimated Distance |
Vehicle Type | Total Fare (One-Way) |
|---|---|---|---|
| UTD to Dallas Love Field | 16 miles | Bus | $650.00 |
| Car | $82.07 | ||
| UTD to DFW Airport | 25 miles | Bus | $650.00 |
| Car | $87.68 | ||
| UTD to Downtown Dallas | 19 miles | Bus | $650.00 |
| Car | $88.39 | ||
| UTD to Downtown Arlington | 38 miles | Bus | $650.00 |
| Car | $109.80 | ||
| UTD to Downtown Fort Worth | 48 miles | Bus | $650.00 |
| Car | $109.80 |
Purchasing has run a public bid based on the two tiers of capabilities for Print Vendors under UTD20210126-EH.
Please reference this contract number (UTD20210126-EH) in the business justification on all non-catalog Printing requisitions.
TIER 1: Digital, Short-Run and Quick-Turnaround Printers
TIER 2: Offset, High Quantity and Specialty Finish Printers
Please review the two tiers of printers and find the updated list and information below. Please direct any questions to purchasing@utdallas.edu. Please select from the HUB vendors as your first choice where possible.
TIER 1: Digital, Short-Run and Quick-Turnaround Printers
The capabilities of these vendors are best suited for small to medium print projects that need to be printed quickly, picked up locally or do not require any special binding or mailing. Examples of projects in this category include but are not limited to full-color brochures, postcards, posters, flyers and rack cards.
Presented in alpha order (no HUB vendor option available)
AlphaGraphics #54
Contact: Spencer Perry
Email: spencerperry@alphagraphics.com
Website: alphagraphics.com/us-texas-dallas-us054
Address: 3001 Knox Street, Suite 102, Dallas TX 75205
Office: (214) 363-1101
Einstein Printing
Contact: Kenneth Fulton
Email: kenneth@einsteinprinting.com
Website: einsteinprinting.com
Address: 1800 Surveyor Blvd., Carrollton TX 75006
Office: (972) 387-8485
PrintPlace.com
Contact: Brian Munoz
Email: brian.m@printplace.com
Website: printplace.com
Address: 1130 Ave H East, Arlington, Texas 76011 Office: (817) 701-3555
Smartpress.com
Contact: Mike Lewis
Email: mike.lewis@smartpress.com
Website: smartpress.com
Address: 950 Lake Drive, Chanhassen MN 55317
Office: (952) 658-7706
TIER 2: Offset, High Quantity and Specialty Finish Printers
These vendors are best suited for larger quantity print projects where more coordination and oversight are in needed to complete the project such as press checks, spot color matching, specialty coatings, bindery and fulfillment (i.e. storing, collating, assembling and mailing). Please seek multiple bids from group below where possible to ensure competition.
HUB Vendors – please choose first:
Best Press
Contact: Jill Molkentine
Email: JMolkentine@bestpress.com
Website: bestpress.com
Address: 4201 Airborn Dr, Addison TX 75001
Office: (469)955-0506
Buzz Print
Contact: Travis Sullivan
Email: travis@buzprint.com
Website: buzprint.com/
Address: 1850 Empire Central, Dallas, TX 75235
Office: (214) 631-8899
Cell: 214-460-9733
Prestige Business Solutions
Contact: Doug Kraum
Email: support@prestige-online.net or dkraum@prestige-online.net
Website: prestige-online.net
Address: 2450 SW Grapevine Pkwy. #200, Grapevine TX 76051
Office: (817) 328.7300
Non-HUB Vendors
Capital Printing LLC
Contact: Billy Seidel
Email: bseidel@capitalprintngco.com
Website: capitalprintingco.com
Address: 4001 Caven Rd, Austin TX 78744
Office: (512) 826-0946
ColorDynamics.com
Contact: Mischel Rule
Email: mrule@colordynamics.com
Website: colordynamics.com
Address: 200 East Bethany Dr., Allen TX 75002
Office: (469) 406-5722
Comark Direct
Contact: Ashley Whitworth
Email: ashleys@comarkdirect.com
Website: comarkdirect.com
Address: 507 South Main Street, Fort Worth TX 76104
Office: (817) 332-7679
One TouchPoint
Contact: Samantha Sanchez
Email: samantha.sanchez@1touchpoint.com
Website: 1touchpoint.com
Address: 8410‑B Tuscany Way, Austin TX 78754
Office: 512.483.6247
Purchasing has run a public bid based on the following definitions of Promotional Items, contract number UTD20190723-LH. Please review the definitions and find the updated list and information below. Please direct any questions to purchasing@utdallas.edu. Please select from the HUB vendors as your first choice where possible.
All Promotional Item Vendors must be Learfield licensed in order to provide trademarked items and items containing UT Dallas’s Logo. The list below are the only approved vendors.
Promotional items are products that are typically (but not exclusively) branded with a logo or slogan and distributed to promote brand, identity or event. Such items include branded clothing, giveaways and supplies for internal or external distribution that do not fall under contracts for uniforms or office supplies.
Promotional Items are not items such as personalized trophies and plaques, athletic uniforms and printed signage including banners, tradeshow displays and brochure materials. These are excluded from the Approved Vendor Internal Use requirement; however, these items may be ordered through Approved Vendors.
*Please list the UTD contract number in the business justification: UTD20190723-LH.
HUB Vendors – please choose first:
Big Star Branding
Contact: Elaine Martinez
Email: elaine@bigstarbranding.com
Website: www.bigstarbranding.com
Office: 210-590-2662
Fax: 210-590-2663
* UTD receives 15-25% discount
Daniel Group (The)
Contact: Lori Daniel
Email: lori@TheDanielGroup.biz
Website: www.TheDanielGroup.biz
Additional Discount Website: www.goldstarpens.com
Office: 972-571-4004
Fax: 972-530-4282
* UTD receives numerous discounts; e-mail Lori for current deals!
Jan Hall Promotions
Contact: Janet Hall
Email: janhall@sbcglobal.net
Website: www.janhallpromos.com
* UTD receives a 22% discount
Mavich
Email: sales@mavich.com
Office: 682-503-4484
Website: mavichbranding.com/shop-here/designer/
PK Promotions dba Logotology
Contact: Monica Scott
Email: monica@logotology.com
Website: www.logotology.com
Office: 214-423-4000
Cell: 214-212-912-8628
* UTD receives 25% discount
PNAX Promotional Products
Contact: Steve Kirkpatrick
Email: stevekp1960@outlook.com
Office: 903-602-6003
Proforma Promotions Remembered (Barbara Butler)
Contact: Barbara Butler
Email: barbara.butler@proforma.com
Phone: 972-398-0066
* UTD receives a 25% discount
Urban Circle
Contact: Chris Egle
Email: info@tucllc.us
Website: www.tucllc.us
Office: 713.226.8720
* UTD may receive 15% – 25% discount
Non-HUB Vendors:
4 Imprint
Contact: Matt Dahm
Email: edu@4imprint.com
Website: www.4imprint.com
Outlet Store: outlet.4imprint.com/
Office: 866-624-3694
Fax: 920-236-7282
* UTD receives 10% discount (non-royalty items – use promo code – UTD10)
Blue Ribbon Trophies/Awards (The Weyrens Group)
Contact: Bill Weyrens
Email: info@blueribbontrophies.com
Phone: 972-964-2222
CC Creations
Contact: t.wainscott@cccreationsusa.com
Website: www.cccreationsusa.com
Office: 817-832-0990
* UTD receives 15% discount
Consolidus
Contact: Jeffrey Jones
Email: service@consolidus.com
Office: 330-319-7200
Cornerstone Impressions
Contact: Hanna Smith
Email: hannah@csimpressions.com
Office: 817-568-8337
CustomInk
Contact: Michael Jasso
Email: mjasso@customink.com
Website: www.customink.com
Office: 972-678-0204
* UTD receives 10% discount
HSA Enterprises
Contact: Jordan Payne
Email: jordan@hsaenterprises.com
Website:hsaenterprises.com
Office: 972-424-5424
* UTD receives 5% discount on clearance/published items
Image Pro
Contact: Robert Stiffel
Email: mail@imageprodallas.com
Phone: 972-991-8647
J Paul Company (The)
Email: abenshoof@jpaulco.com
Phone: 972-418-4977
Shamrock Companies (The)
Contact: Bob DeGarmo
Email: BDeGarmo@shamrockcompanies.net
Office: 440-899-9510
Purchasing, OIT, and ISO have published an IT Purchasing Guide providing campus users with a list of preapproved software that can be purchased as an exception using One Card. The guide also provides a list of purchasing alternative resources and a list of software purchases that require purchase by an eProcurement requisition to allow Purchasing, OIT and ISO review and approval. The IT Purchasing Guide can be found at: https://oit.utdallas.edu/it-purchasing/.
Cloud Computing
All Texas state agencies, including UT Dallas, are required to comply with Texas Administrative Code (TAC) Section 2054.0593. For any cloud computing services licensed or renewed on or after January 1, 2022, UT Dallas must require a contractor to comply with the requirements of DIR’s risk and authorization management program and maintain program compliance and certification throughout the term of a cloud computing services contract. For more information and assistance with becoming an approved DIR vendor for Cloud Computing, please visit: https://dir.texas.gov/texas-risk-and-authorization-management-program-tx-ramp or contact tx-ramp@dir.texas.gov.
Group Purchasing Organizations (GPOs) are an effective means for the University to procure goods and services. UT System has implemented a rigorous process of evaluating and approving GPO’s for use by all UT institutions. Any of the GPO’s listed in the roster may be used without needing to obtain multiple quotes – which speeds up the purchasing process. For convenience, we have also noted (where possible) which vendors are HUBs, which are currently active UTD vendors, and which may be under a federal or state hold.
Note: not all items may be purchased from all suppliers, due to exclusive agreements with vendors such as Summus. Please contact purchasing@utdallas.edu if you have questions about what may be purchased from which vendor.
 Search for GPO Suppliers via Power BI |
UT Dallas has built a custom roster of available GPO suppliers, with HUB status and additional information. It is available via Power BI to anyone with a NetID and password. For help navigating within Power BI or for questions about the data, please contact lhausman@utdallas.edu. |
