The Office of Budget and Finance

Managing Departmental Finances

 

The University’s fiscal year runs from September 1 to August 31. We are currently in Fiscal Year 2021. 

  • Budget season is generally in the spring (more detail about submission, hearings, finalization of budget once Eva provides timing info.)
  • Reconciliation, review and approval of cost center financial records should be performed on a monthly basis by knowledgeable personnel. The reconciliation, review and approval should occur within 30 days of month-end close. Departments are notified by email of each month-end close.

Description Deadline Related Department
Core salary savings sweeps begin retroactive to 9/1/20 December 2020 Budget & Financial Planning
Spreadsheet journals, IDT and budget journals for November submitted by departments December 2, 2020 Accounting & Financial Reporting
Spreadsheet journals for November pre-approval by Grants December 2, 2020 Accounting & Financial Reporting
Journal approval for November by Grants December 4, 2020 Accounting & Financial Reporting
Month-end close for November December 8, 2020 Accounting & Financial Reporting
Account reconciliation for November available to campus December 9, 2020 Accounting & Financial Reporting
Spreadsheet journals, IDT and budget journals for December submitted by departments January 5, 2021 Accounting & Financial Reporting
Spreadsheet journals for December pre-approval by Grants January 5, 2021 Accounting & Financial Reporting
Journal approval for December by Grants January 7, 2021 Accounting & Financial Reporting
Month-end close for December  January 11, 2021 Accounting & Financial Reporting
Account reconciliation for December available to campus January 12, 2021 Accounting & Financial Reporting
FY22 service or contract increase budget requests are due to Budget Office February 2021 Budget & Financial Planning
FY22 Budget Hearings February / March 2021 Budget & Financial Planning
Spreadsheet journals, IDT and budget journals for January submitted by departments February 2, 2021 Accounting & Financial Reporting
Spreadsheet journals for January pre-approval by Grants February 2, 2021 Accounting & Financial Reporting
Journal approval for January by Grants February 4, 2021 Accounting & Financial Reporting
Month-end close for January February 8, 2021 Accounting & Financial Reporting
Account reconciliation for January available to campus February 9, 2021 Accounting & Financial Reporting
FY22 Budget Kickoff meeting. BPM opens to campus. March / April 2021 Budget & Financial Planning
Spreadsheet journals, IDT and budget journals for February submitted by departments March 2, 2021 Accounting & Financial Reporting
Spreadsheet journals for February pre-approval by Grants March 2, 2021 Accounting & Financial Reporting
Journal approval for February by Grants March 4, 2021 Accounting & Financial Reporting
Month-end close for February March 8, 2021 Accounting & Financial Reporting
Account reconciliation for February available to campus March 9, 2021 Accounting & Financial Reporting
Spreadsheet journals, IDT and budget journals for March submitted by departments April 2, 2021 Accounting & Financial Reporting
Spreadsheet journals for March pre-approval by Grants April 2, 2021 Accounting & Financial Reporting
Journal approval for March by Grants April 6, 2021 Accounting & Financial Reporting
Month-end close for March April 8, 2021 Accounting & Financial Reporting
Account reconciliation for March available to campus April 9, 2021 Accounting & Financial Reporting
Spreadsheet journals, IDT and budget journals for April submitted by departments May 4, 2021 Accounting & Financial Reporting
Spreadsheet journals for April pre-approval by Grants May 4, 2021 Accounting & Financial Reporting
Journal approval for April by Grants May 6, 2021 Accounting & Financial Reporting
Month-end close for April  May 10, 2021 Accounting & Financial Reporting
Account reconciliation for April available to campus May 11, 2021 Accounting & Financial Reporting
Spreadsheet journals, IDT and budget journals for May submitted by departments June 2, 2021 Accounting & Financial Reporting
Spreadsheet journals for May pre-approval by Grants June 2, 2021 Accounting & Financial Reporting
Journal approval for May by Grants June 4, 2021 Accounting & Financial Reporting
Month-end close for May June 8, 2021 Accounting & Financial Reporting
Account reconciliation for May available to campus June 9, 2021 Accounting & Financial Reporting
Spreadsheet journals, IDT and budget journals for June submitted by departments July 2, 2021 Accounting & Financial Reporting
Spreadsheet journals for June pre-approval by Grants July 2, 2021 Accounting & Financial Reporting
Journal approval for June by Grants July 6, 2021 Accounting & Financial Reporting
Month-end close for June July 8, 2021 Accounting & Financial Reporting
Account reconciliation for June available to campus July 9, 2021 Accounting & Financial Reporting
Spreadsheet journals, IDT and budget journals for July submitted by departments August 3, 2021 Accounting & Financial Reporting
Spreadsheet journals for July pre-approval by Grants August 3, 2021 Accounting & Financial Reporting
Journal approval for July by Grants August 5, 2021 Accounting & Financial Reporting
Month-end close for July August 9, 2021 Accounting & Financial Reporting
Account reconciliation for July available to campus August 10, 2021 Accounting & Financial Reporting
FY22 Budgets loaded to PeopleSoft August 2021 Budget & Financial Planning

 

Additional deadlines regarding year-end activities will be posted in July.