The University of Texas at Dallas must abide by Texas law (Education Code Sections 65.31 and 65.34 Opens in a new tab.), University of Texas System Regent’s Rule 10501, Opens in a new tab. and UT Dallas Policy UTDBP3099: Signature Authority when entering into contractual obligations. 

Only specifically delegated University officials Opens in a new tab. are legally empowered to sign contracts on behalf of UT Dallas. Delegated signature authority is separate from the ability to make purchases on behalf of the University.

NOTE: Unless signed by the proper specifically delegated University officials, Opens in a new tab. contracts are not legally binding on UT Dallas and may be deemed a personal responsibility.

The Office of Contracts Administration will only process purchasing or services agreements submitted as attachments on eProcurement Non-Catalog Requisitions.

Purchases: Signatures obligating UT Dallas to a Purchase Order should be submitted as an encumbered purchase, as detailed on the Buying Goods and Services page at https://finance.utdallas.edu/buying-goods-services/.

Other Contracts: For contracts that do not obligate UT Dallas to a purchase order – such as revenue-generating contracts or non-disclosure agreements – please create a non-catalog requisition and select the supplier “Contract Review” – Vendor ID 0000046400, Purchase Category 4.1 – Other, and Account Code 69006. The requisition will be reviewed and, if / when signed, will be rejected (unencumbering your $1.00) with the signed agreement attached. You may then retrieve the signed contract from the rejected requisition.

Please feel free to reach out to oca@utdallas.edu with your contract related questions. We are always happy to help!

Standard contract templates & other resources
Document Description
Educational Experience Affiliation Agreement Opens in a new tab. Used to establish internship arrangements for multiple students at one agency; Must be used with a Program Agreement
Program Agreement Opens in a new tab. Used with the Educational Experience Affiliation Agreement to establish internship opportunities for multiple students
Short Term Educational Experience Affiliation Agreement Opens in a new tab. Used to establish internship arrangement for a single student at an agency
Mutual Non-Disclosure Agreement Opens in a new tab. Used when both parties are exchanging confidential Intellectual Property
University Receiving Non-Disclosure Agreement Opens in a new tab. Used when University is receiving confidential Intellectual Property
University Providing Non-Disclosure Agreement Opens in a new tab. Used when University is sharing confidential Intellectual Property
FERPA Addendum Opens in a new tab. Used in agreements where external agency has access to non-directory student information
GDPR Addendum Opens in a new tab. Used in agreements where the European Union (EU) General Data Protection regulation applies
Inter Local Cooperation Contract Opens in a new tab. Used to define purchase of services from municipal governments
Business Associate Agreement Opens in a new tab. Used to specify HIPAA obligations with outside entity
UTD Providing Services Agreement Opens in a new tab. Used when UTD is providing services
JSOM Executive Education Template Opens in a new tab. Used when JSOM provides Executive Education to outside agencies
Contract Management Process Manual Opens in a new tab. Detailed handbook regarding purchasing and contracting processes and checklists.
Summary of Contracts Requiring Board Approval Opens in a new tab. Used to identify contracts that must be sent to the Board of Regents for approval
Standard (Non-PO) Terms & Conditions Opens in a new tab. Used to establish standard terms & conditions for non-purchasing contracts.