The Office of Budget and Finance

Arranging Travel


Travel Management offers information and customer service to assist in travel planning, travel-related paperwork, and travel-related payment/reimbursement requests. Travel does not make direct travel arrangements for the university community. They oversee the travel contracts (airfare, car rental and hotel) and process all payments and reimbursements related to travel for UT Dallas.

Faculty and Staff should use Concur Travel Management in the Galaxy portal for:

  • Airfare for faculty, prospective faculty, and staff
  • Non-conference hotels and car rentals
  • Students and guest travel (booked by a staff member)

New faculty & staff are automatically authorized to use Concur. Please email to set up a travel arranger who can book airfare/hotels/cars on behalf of other employees, or with any other questions.

Travel Management has developed a one-page overview of University travel guidelines. For Student Travel, please see the Dean of Students’s Travel Guidelines.

Information about Travel Reimbursement may be found under the “Managing Employee Payments” section of our website.