An invoice must reference a purchase order number beginning with an S followed by six digits.
All invoices must be emailed to the Payment Services team within FMS at accountspayable@utdallas.edu.
All invoices without a purchase order should be submitted to the individual department that placed the order. Since there is no associated purchase order number, the department will create a non-catalog purchase order for payment.
UT Dallas is replacing paper checks by utilizing electronic payment methods. We strongly recommend that suppliers enroll in order to take advantage of faster and more efficient payment processing.
Departments can check the status of an invoice in eProcurement. The Invoice Status Quick Guide 
demonstrates how.
When a purchase order is $5,000 or more, it requires receiving. Once an invoice is created for the purchase order, the system starts to send the requester an email informing them a receipt is required after three days. An email is sent for the next 7 days. After that, the invoice goes into a match exception inbox for the Payment Services team to work. The invoice will not be paid until the receipt is created. The receipt should be created as soon as goods are received since it will start the Net 30 clock. The invoice is paid 30 days after the latest of the following:
A purchase order that is set up to buy goods (office supplies, machines, chemicals, cables) should to be received by quantity. Very often suppliers send items in multiple shipments. Therefore, you record the number of items you have received using a Quantity Receipt.
A purchase order that is set up to buy services (cleaning, removing dirt, mowing) should be received by cost. You only want to receive the value of the service you have received to date. Therefore, you record that using a Cost Receipt. This is the type of receipt that is used by the Independent Contractor form.
For more information on creating a Cost or Quantity receipt in eProcurement, please see the eProcurement Receiving Quick Guide.
