The University of Texas at Dallas must abide by Texas law (Education Code Sections 65.31 and 65.34 Opens in a new tab.), University of Texas System Regent’s Rule 10501, Opens in a new tab. and UT Dallas Policy UTDBP3099: Signature Authority when entering into contractual obligations. 

Only specifically delegated University officials Opens in a new tab. are legally empowered to sign contracts on behalf of UT Dallas. Delegated signature authority is separate from the ability to make purchases on behalf of the University.

NOTE: Unless signed by the proper specifically delegated University officials, Opens in a new tab. contracts are not legally binding on UT Dallas and may be deemed a personal responsibility.

The Office of Contracts Administration will only process purchasing or services agreements submitted as attachments on eProcurement Non-Catalog Requisitions.

Purchases: Signatures obligating UT Dallas to a Purchase Order should be submitted as an encumbered purchase, as detailed on the Buying Goods and Services page at https://finance.utdallas.edu/buying-goods-services/.

Other Contracts: For contracts that do not obligate UT Dallas to a purchase order – such as revenue-generating contracts or non-disclosure agreements – please create a non-catalog requisition and select the supplier “Contract Review” – Vendor ID 0000046400, Purchase Category 4.1 – Other, and Account Code 69006. The requisition will be reviewed and, if / when signed, will be rejected (unencumbering your $1.00) with the signed agreement attached. You may then retrieve the signed contract from the rejected requisition.

Please consider the following when submitting and planning timeframes for contract reviews:

  • Use of a UTD template (see below and https://finance.utdallas.edu/submitting-other-contracts/) greatly expedites processing.
  • Third-party contracts generally require modification to comply with UT System policy and TX law.
  • Submitters must monitor and promptly respond to requisition comments.
  • New / proposed contracts should preferably be submitted without any signatures.

Your consideration helps ensure the Office of Contracts Administration can provide the best possible service to all UT Dallas departments.

Please feel free to reach out to oca@utdallas.edu with your contract related questions. We are always happy to help!

Standard contract templates & other resources
Document Description
Hotel Contract Addendum Opens in a new tab. To be used when a hotel or event operator requires a contract and/or deposit.
Inter Local Cooperation Contract Opens in a new tab. Used to define purchase of services from municipal governments
Business Associate Agreement Opens in a new tab. Used to specify HIPAA obligations with outside entity
Inter Agency Cooperation Contract Opens in a new tab. Used to define purchase of services from other Texas State Agencies including other Texas Schools
Addendum to Agreement Between University and Contractor Opens in a new tab. Standard terms and conditions in order for a contractor to do business with UTD
Services Agreement (<$50k) Opens in a new tab. Used for services <$50k that do not involve HIPAA or FERPA data
Contract Management Process Manual Opens in a new tab. Detailed handbook regarding purchasing and contracting processes and checklists.
Summary of Contracts Requiring Board Approval Opens in a new tab. Used to identify contracts that must be sent to the Board of Regents for approval
UT Dallas Terms and Conditions of Orders Opens in a new tab. Standard terms and conditions for purchase orders