Frequently, UT Dallas needs to reimburse candidates, students, guests, or other non-employees for reimbursable expenses, for either travel or business expenses. Common expenses include meals and mileage for prospective students or faculty, or materials for student projects. The process for reimbursing non-employees is slightly different from employee reimbursements.
Departments can request reimbursement for non-employees by completing a Request for Check form in eProcurement.If the individual being reimbursed is not set up as a vendor, the department will need to send them a PaymentWorks vendor onboarding invitation. Once the individual is set up as a vendor, the department can submit a Request for Check, including an itemized list of expenses and all necessary receipts. Receipts are not required for out-of-pocket meals; an itemized list of meals is sufficient. Receipts are required for all other expenses. The individual will be paid according to their setup in PaymentWorks.
