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Office of Budget and Finance

Time & Labor

UT Dallas > Office of Budget and Finance > Employees > Managing Employee Payroll > Time & Labor

Time and Labor is a web-based PeopleSoft application that allows employees to report working hours and leave directly into the system using the Employee Self Service timesheet. This new process:

  • Replaces paper timesheets and payroll spreadsheets
  • Allows the employee to report time from anywhere
  • Integrates with Absence Management to track sick and vacation requests and balances
  • Calculates and tracks overtime
  • Tracks miscellaneous leaves (i.e. jury duty, bereavement, etc.)
  • Uses an automated workflow for manager approval of reported time

Please review the basics of Time and Labor below; training guides and additional resources are available on our Training Materials page. 

Payroll deadlines are available at our Managing Employee Payroll page, as well as our Deadlines & Year End page, and can be downloaded: Payroll Deadlines Reference Aid. 

How do I know what type of time reporter I am?

How often do you get paid?

  • Once a month
    • Do you get paid overtime?
      • Yes > You are Monthly Non-Exempt.
      • No > You are Monthly Exempt.
  • Twice a month > You are Semi-Monthly.

Where is Time and Labor?

With the new FLUID interface, select the “Time” tile to access Time and Labor.

From there, you can view your leave balances, cancel planned absences, and enter time.

Time and Labor Roles

  • Employee
    • Enters time into online timesheet accurately and timely
  • Manager
    • Approves direct report’s timesheet
    • Can enter on behalf of the employee
  • Backup Approver
    • Can enter and approve anyone in the department
  • Payable Approver
    • Second level of approval
    • Approves Comp Time payouts only
  • Time Administrator
    • Can enter time but cannot approve
    • Checks for saved/unapproved time
    • Ensures department complies with Payroll deadlines
    • Ensures new employees receive training
    • Coordinates security needs with Payroll
    • Maintains manager reporting structure and job title nicknames
    • Liaison between department and Payroll for updates and other communications

Overtime

The University of Texas at Dallas, as a component of The University of Texas System, is required to use definitions and standards applicable under the Fair Labor Standards Act to comply with the General Appropriations Act, Article IX, Section 2, concerning overtime compensation requirements.

The schedule of activities should be organized such that employees are not required to work in excess of established work periods except when operational necessities demand it. Any overtime served which results in an employee being paid for his/her services must have the advance written approval of the President or his/her designee. The president of UT Dallas has delegated this authority to the department heads.

For further instructions and clarification for instructions on who qualifies for compensatory and/or overtime, please refer to UTDBP3051: Pay Administration.

User Guides

For a more Time & Labor resources, please refer to the list below: