Department Maintenance

General Guidelines

To request new departments or to change/inactivate existing departments, please use the eDept – Department Request / Update form in PeopleSoft.  This form can be accessed via the Galaxy portal, through Gemini > Gemini for Departments > Forms > Budget & Accounting > eDept – Dept Request/Update.

The eDept form can update the department description, parent department, manager and fiscal officer, budget journals/transfer approvers, ePAR approvers, ePUR approvers, and ePREM approvers/submitters.

Resources/Documents

• Chartfield Values – Other Fields references definition of a department

Contacts

• Department Manager/Fiscal Officer – budget@utdallas.edu
• Budget Journals/Transfers – budget@utdallas.edu
• ePAR Approvers – payroll@utdallas.edu
• ePUR Approvers – budget@utdallas.edu
• ePREM Approvers/Submitters – hr@utdallas.edu

Getting Access and Other Service Requests

JIRA is used to request enhancements, PeopleSoft role access, as well as report business system issues. Access to JIRA is obtained through an (eCAT) electronic computer access ticket.

Visit JIRA. A link to the JIRA Project Tracking system can be found in the Galaxy portal under “Toolbox.”

Your NetID and password is required to log in.

Approval from Trusted Approvers is required to process a JIRA request. 

Follow the steps in the JIRA Request Quick Guide to submit service requests, including requesting access to a cost center.