Preferred / Approved Suppliers

The State of Texas, the University of Texas System, and UT Dallas have many available contracts with existing suppliers that can be used for purchases. You can browse for specific supplier types below.

The contracts listed below have contracts with UT Dallas. Additional contracts negotiated by UT System are listed on the Supply Chain Alliance GPO website.

Audio / Video Products and Services

Please reference this contract number (UTD20221107-TB) in the business justification on all non-catalog AV requisitions. Please direct any questions to purchasing@utdallas.edu. 

Chartered Transportation, Car, and Limo Services

Chartered Transportation (bus, limo, or other) companies must provide UTD with a current Certificate of Insurance, and comply with safety and reliability requirements. The businesses listed on this page have already done so, and several are already available in eProcurement to use as a non-catalog supplier.

Unless the desired service will cost less than your delegated purchasing authority (i.e. you are able to use your Purchasing Card to pay for it), you must send a non-catalog purchase requisition through the approvals process to become a Purchase Order BEFORE you commit to acquiring the services. You may call for a quote ahead of time to get an estimate, and you may call several suppliers for quotes to compare price and availability, but only a Purchase Order or a Purchasing Card can officially obligate the University to paying the invoice.

Please also note that the UTD Purchasing Card should only be used for chartered transportation in the instances of team/group student travel, or on behalf of authorized guests of the University (e.g. contracting with Super Shuttle to pick up your guest lecturer from the airport and drive her to her hotel). Make sure you have documentation in the event of an audit. UTDBP3023: Travel and Risk Related Activities explains more about team/group student travel.

Lone Star Coaches Inc

Contact: Gary Nelson
Email: sales@lonestarcoaches.com
Telephone: 972-623-1100
Fax: 972-623-1109
Address: 2430 W. Main
Grand Prairie, TX 75050

Please use a PO to pay for bus service. 

OR:

Aircar Executive Transportation

Email: reservations@aircarnow.com
Telephone: 214-351-6306
Address: 2008 Bedford Rd. Ste 200
Bedford, TX 76021

Please use a PO to pay for bus service or a One Card or credit card for car service. 

Itemized Rate Information (does not apply to special rates listed below):

Special Rates:

eBooks & Audiobooks

Purchasing has developed a Purchasing eBooks Detail Guide  that outlines the rules for purchasing eBooks. 

Briefly, eBooks can be purchased through the following, listed in order of preference: 

1. UTD Library
2. Complete Book (ePro Punch-out)
3. Amazon (ePro Punch-out)

If the eBook is not available from those sources, please e-mail onecard@utdallas.edu (if using a One Card for the purchase) or travel@utdallas.edu (if seeking reimbursement). 

Furniture

Please contact Jackie Swanson (jacquelyn.swanson@utdallas.edu) to discuss your furniture needs. She will be able to provide options that meet our campus furniture standards and work within your budget. 

Additional contacts regarding furniture purchases are below as well.

Printing, Mail, and Fulfillment Services

Purchasing has run a public bid based on the two tiers of capabilities for Print Vendors under UTD20210126-EH.

Please reference this contract number (UTD20210126-EH) in the business justification on all non-catalog Printing requisitions.

TIER 1: Digital, Short-Run and Quick-Turnaround Printers
TIER 2: Offset, High Quantity and Specialty Finish Printers

Please review the two tiers of printers and find the updated list and information below. Please direct any questions to purchasing@utdallas.edu.

TIER 1: Digital, Short-Run and Quick-Turnaround Printers

The capabilities of these vendors are best suited for small to medium print projects that need to be printed quickly, picked up locally or do not require any special binding or mailing. Examples of projects in this category include but are not limited to full-color brochures, postcards, posters, flyers and rack cards.

TIER 2: Offset, High Quantity and Specialty Finish Printers

These vendors are best suited for larger quantity print projects where more coordination and oversight are in needed to complete the project such as press checks, spot color matching, specialty coatings, bindery and fulfillment (i.e. storing, collating, assembling and mailing). Please seek multiple bids from group below where possible to ensure competition.

Promotional Items

Purchasing has run a public bid based on the following definitions of Promotional Items, contract number UTD20190723-LH. Please review the definitions and find the updated list and information below. Please direct any questions to purchasing@utdallas.edu. 

All Promotional Item Vendors must be Learfield licensed in order to provide trademarked items and items containing UT Dallas’s Logo. The list below are the only approved vendors.

Promotional items are products that are typically (but not exclusively) branded with a logo or slogan and distributed to promote brand, identity or event. Such items include branded clothing, giveaways and supplies for internal or external distribution that do not fall under contracts for uniforms or office supplies.

Promotional Items are not items such as personalized trophies and plaques, athletic uniforms and printed signage including banners, tradeshow displays and brochure materials. These are excluded from the Approved Vendor Internal Use requirement; however, these items may be ordered through Approved Vendors.

*Please list the UTD contract number in the business justification: UTD20190723-LH.

Software

Purchasing, OIT, and ISO have published an IT Purchasing Guide providing campus users with a list of preapproved software that can be purchased as an exception using One Card. The guide also provides a list of purchasing alternative resources and a list of software purchases that require purchase by an eProcurement requisition to allow Purchasing, OIT and ISO review and approval. The IT Purchasing Guide can be found at: https://oit.utdallas.edu/it-purchasing/.

Cloud Computing

All Texas state agencies, including UT Dallas, are required to comply with Texas Administrative Code (TAC) Section 2054.0593 . For any cloud computing services licensed or renewed on or after January 1, 2022, UT Dallas must require a contractor to comply with the requirements of DIR’s risk and authorization management program and maintain program compliance and certification throughout the term of a cloud computing services contract. For more information and assistance with becoming an approved DIR vendor for Cloud Computing, please visit: TX-RAMP or contact tx-ramp@dir.texas.gov.

Punch-Out Catalogs

UT System – Supply Chain Alliance Contracts – first-choice suppliers

• Negotiated pricing and terms by UT System
• Representatives assigned to serve you in processing special quotes, returns and additional discounts
• Price match where possible
• For link to additional UT System Contracts not listed as punch outs, send request to: purchasing@utdallas.edu

• Group Purchasing Organizations – second-choice suppliers
  • Negotiated pricing and terms by State of Texas
  • Representatives assigned to serve you in processing special quotes, returns and additional discounts
  • Price match where possible
  • For links to additional GPOS not listed as punch outs, please Search for GPO Suppliers via Power BI 
• UTD Contracted Suppliers
  • Approved suppliers for Catering and other services
• Other Suppliers (non-contract pricing) – last-choice suppliers
  • No representative assigned to assist with purchases
  • No assistance with returns
  • No negotiated discounts
  • Not state or UT System approved as suppliers, therefore:
    • UT System/State/UTD guidelines must be adhered to
    • Knowledge of and adherence to dollar value thresholds required
    • Amazon should be your LAST Choice – only if not available through UT System / GPO punch-out. Email – purchasing@utdallas.edu for assistance with Amazon choices. For restricted items, please include a detailed business justification including why Amazon is the only option. 

Group Purchasing Organizations (GPOs)

Group Purchasing Organizations (GPOs) are an effective means for the University to procure goods and services. UT System has implemented a rigorous process of evaluating and approving GPO’s for use by all UT institutions. Any of the GPO’s listed in the roster may be used without needing to obtain multiple quotes – which speeds up the purchasing process. For convenience, we have also noted (where possible) which vendors are VetHUBs or small businesses, which are currently active UTD vendors, and which may be under a federal or state hold. 

Note: not all items may be purchased from all suppliers, due to exclusive agreements with vendors such as Summus. Please contact purchasing@utdallas.edu if you have questions about what may be purchased from which vendor. 

UT Dallas has built a custom roster of available GPO suppliers, with VetHUB status and additional information. It is available via Power BI to anyone with a NetID and password.

For help navigating within Power BI or for questions about the data, please contact lhausman@utdallas.edu.