Announcement: The Office of Budget and Finance is available to assist you, although the office is closed and we are working remotely to slow the spread of COVID-19.
Notice: Our website has recently changed. Content is now grouped by audience and topic, rather than by department. Please use the main navigation menus above and update your bookmarks; most content associated with AFR functions is now under Employees -> Arranging Travel or Employees -> Buying Goods and Services. If you have issues or feedback for us regarding the website, please email email@example.com.
The Payment Services office is responsible for processing and paying all of the University’s invoices. We are committed to providing the best service to our customers, suppliers, and employees while adhering to the policies and procedures set forth by the University. Compliance with our policies and procedures will ensure all transactions are processed in a timely and efficient manner.
Payment Services can assist with:
Payment Services will be offering the following classes. Registration for these classes can be found in Galaxy, under LEO (Learning & Education Organizer.) From LEO, click “Find Available Training” search under Live Online Training. Please register early. Individuals that register the day of the training may not receive a notification to join the meeting. More information will be sent via email once registered.
New Workflow for Travel and Expenses/Business Expense Reimbursements
To align eProcurement Workflow with University Policy, the Travel and Expense team has implemented a new Requisition Workflow Step called Supervisor Review. This step allows an employee’s supervisor to review and approve Travel & Expense reports.
Updated Receiving Limits
In eProcurement, the receiving limit is $5,000. For all invoices less than $5,000, you will have seven days after the receipt of the invoice to contact firstname.lastname@example.org in order to stop the automatic payment process. For all invoices greater than $5,000, the corresponding POs will require a receipt. You can access the invoice directly by selecting the URL included in the email notification.
If you have any questions about this process, please contact email@example.com
Campus Update on Continuity, University International and Domestic Travel
Please refer to UT Dallas COVID‑19 Information page for ongoing updates on our campus response to the COVID-19 outbreak including restrictions and requirements for international and domestic travel.
The most effective way to handle canceling airline reservations is to call CTP at 1-866-366-1142 or email firstname.lastname@example.org. The agents can check your specific ticket and let you know what waiver may apply.
Mileage Reimbursement Rate
Beginning January 1, 2021, Payment Services reimburses mileage at the rate of 56 cents per mile, per the Internal Revenue Service. This rate is usually adjusted each January, and the 2021 adjustment is down 1.5 cents from the 2020 rate.
Mileage reimbursement should be based on the shortest route between the origin and destination points, and the traveler should provide documentation from an online tool such as Google Maps.
If you have questions, please contact email@example.com or 972-883-2300.
Payment Services receives, reconciles and processes invoices for payment of goods and services, including payments and reimbursements to independent contractors.
Travel and Expense Administration specifically oversees and processes all transactions conducted via the University’s One Card program. Travel does not actually make travel arrangements, but receives and processes all travel-related paperwork and payment / reimbursement requests including reimbursement of business expenses.