Chartfield Values, used to record accounting transactions, are maintained by the System Administration team within Financial Management Services. 

The Cost Center is an 8-digit assigned value that pulls all the other chartfield values together. This value becomes your SpeedType or SpeedChart key that automatically populates valid chartfield values associated with this number when used in the system.

Image highlighting how the SpeedType / SpeedChart key is determined. The first three digits are the first, third, and fourth digit from the department. The next two numbers are the first and second digit from the fund. The last three digits are sequentially numbered.

The fund group (4 digits) identifies and categorizes the source of funding for a Cost Center.

For details on specific funds, please see the Use of Funds Guide.

Fund GroupsDescriptionDefinition
2XXXState FundingFunds that are provided by the state not classified as designated or auxiliary funds. State funds are used to support the academic programs and the general operating expenses of the University. Technically unrestricted although some appropriations may be restricted by Education Code or the General Appropriations Act.
3XXXDesignated (Unrestricted) FundingRevenue that is received from Tuition & Fees as a means of supporting the Universities academic programs and general operating expenses. Technically unrestricted although some fees or transfers may be restricted by policy.
4XXXAuxiliary EnterprisesSelf-supporting entities that exist to furnish services to students, faculty, or staff and charge fees directly related to although not necessarily equal to the cost of the services.
5000 – 54XXRestricted FundingResources that are available for financing operations but limited by a donor or other external agency for specific purposes, programs, departments or schools.
5010Restricted Gifts for ResearchResources that are available for financing operations but limited by a donor or other external agency specified to be used for the sole purpose of research.
5500 – 59XXSponsored ProgramsFunds received from Federal, State or other governmental agencies or private organizations that are provided on a contractual or grant basis with the restriction that the funds be used for a specific purpose. These funds may only be used for the intended purpose and must be spent in accordance with terms specified in an agreement established between the sponsor and the University.
6XXXEndowmentsSpecial funds whereby the principal is held for investment and the interest earned on the principal is spent as directed by the donor.
7XXXPlantResources that are available for funding Maintenance and Operations of Plant, Construction in Progress and other Capital Assets. (Such as buildings, infrastructure, major improvements, etc.)
8XXXLoanInstitutional resources that are available for loans to students, faculty or staff.
9XXXAgencyAgency funds are resources held by the University in a fiduciary capacity for organizations or entities not directly affiliated with the University.

An account is a five-digit code assigned to each accounting transaction in order to categorize activity for reporting purposes. The Account Values query can be used to refer to all available accounts; it is available via the Galaxy portal, through Gemini > Gemini for Departments > Reporting Tools > CC Queries > Account Values

For details on specific accounts, please see the Account Detail Guide.

For categories that do not have an account range listed, please contact the Accounting and Financial Reporting department at reporting@utdallas.edu with questions.

Function codes (3 digits) are expense classifications established to report expenses in financial statements and to categorize expenses for calculating indirect cost reimbursement rates on sponsored projects for Indirect Cost Proposals.

Function CodeDescriptionDefinition
Instruction
101InstructionAll teaching and training activities of the University, whether they are offered for credits toward a degree, certificate, or on a non-credit basis, and whether they are offered through regular academic departments or separate divisions, such as a summer school division, an extension division, or athletics. Informal research activities are also classified within instruction. Informal research is research that is not separately budgeted and accounted for or has not been specifically organized to produce research outcomes.
Research
201Departmental ResearchDepartmental research means research, development, and scholarly activities that are not sponsored research, but are separately accounted for and budgeted by an organizational unit within the University.
202Organized Research – On-campusOrganized research means all research and development activities of an institution that have been specifically organized to produce research outcomes and are separately accounted for and budgeted. Research and development means all research activities, both basic and applied, and all development activities that are performed by the University. Research is defined as a systematic study directed toward fuller scientific knowledge or understanding of the subject studied. Development is the systematic use of knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes.

Sponsored research means all research and development activities that are supported by external entities. University research means all research and development activities that are separately budgeted and accounted for under an internal application of institutional funds. Examples may include cost sharing or University funded research through a competitive application and award process.
203Organized Research – Off-campusOrganized research means all research and development activities of an institution that have been specifically organized to produce research outcomes and are separately accounted for and budgeted. Research and development means all research activities, both basic and applied, and all development activities that are performed by the University. Research is defined as a systematic study directed toward fuller scientific knowledge or understanding of the subject studied. Development is the systematic use of knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes.

Sponsored research means all research and development activities that are supported by external entities. University research means all research and development activities that are separately budgeted and accounted for under an internal application of institutional funds. Examples may include cost sharing or University funded research through a competitive application and award process.
Public Service
304Public Service – Other Sponsored ProjectsOther sponsored projects are activities that are sponsored by external entities and are not research or institution. This classification represents sponsored public service projects that benefit the public at large or special public sectors such as community and health service programs.
305Public Service – Other Institutional ActivitiesThis category provides general services to the community at large or special sectors within the community and is concerned with making available to the public, various resources and unique capabilities that exist within the University.
Academic Support
401Academic Support – InstructionThe provision of services that directly assist the academic functions of the University, such as demonstration schools associated with a department, school, or college of education which provide a mechanism through which students can gain practical experience. This function includes media such as audiovisual services, technology such as academic computing support, and separately budgeted support for course curriculum development and formal academic counseling activities.
405Academic Support – Other Institutional ActivitiesThis function includes the collection, preservation, and exhibition of historical materials, art objects, and scientific displays. Examples include museums and galleries.
416Academic Support – Deans/Departmental AdministrationThis category consists of all activities that provide administrative support and management direction to the University’s primary programs. It includes those areas that involve the administrative and supporting services that benefit common or joint departmental activities in academic deans’ offices, academic departments and divisions, and organized research units (i.e. activities that benefit two or more of the following: instruction, research, or public service.)
494Academic Support – Specialized Service FacilitiesThis function includes costs related to Internal Service Provider, Service Center, and Recharge Center activity. Specialized service facilities and similar organizational units are established to serve departments within the University and provide goods and services consistent with the University’s mission.
Libraries
518LibrariesThis category consists of all activities supporting the operation and maintenance of catalogued or otherwise classified collections. This includes only those libraries officially recognized by the University.
Student Services
605Student Services – Other Institutional Activities(Athletics Only)
615Student ServicesStudent services includes offices of admissions and registrar and those activities whose primary purpose is to contribute to the student’s emotional and physical well-being and to his or her intellectual, cultural, and social development outside the context of the formal academic program. This includes student activities, cultural events, student newspaper, intramural athletics, student organizations, counseling and career guidance, and student aid administration.
694Student Health Service CenterThis category consists of expenditures for organized student health services that are not self-supporting. Health services that are self-supporting are reported as auxiliary enterprises.
Institutional Support
705Institutional Support – Other Institutional ActivitiesSupport services to faculty and staff that are not operated as auxiliary enterprises. This includes activities concerned with community and alumni relations, including development and fund raising. Community relations activities are established to maintain relationships with the general community, the University’s alumni, or other constituents.
711Institutional Support – OMP, Non-building relatedOperations and maintenance support activities such as transportation services, space management, general stores, and print shops are included in this category.
713Institutional Support – General AdministrationThis category consists of all activities of general executive and administrative offices that serve or benefit the entire University. Examples include executive offices, such as the chancellor and general counsel; administrative offices, such as human resources, employee records, risk management, and central financial management offices.

This category includes expenditures for central executive-level activities concerned with management and long-range planning of the entire University, such as the governing board, planning and programming operations, and legal.

Offices that charge for their services (i.e. mailing services, copy center, and central animal facility) are excluded from this category. See functions 494 and 794 for more information.
794Institutional Support – Central Support ServicesThis category consists of logistical activities that provide support services to the University as a whole. This includes departments that charge for products and services provided to other University departments and sponsored projects. Examples include mailing services, copy center, and computing/network services.
Operation and Maintenance of Plant
810OMP – Building RelatedThis category includes all activities devoted to the administration, supervision, operation, maintenance, preservation, and protection of the University’s physical plant which can be associated with a specific building.
811OMP – Non-building relatedThis category includes all activities devoted to the administration, supervision, operation, maintenance, preservation, and protection of the University’s physical plant which cannot be associated with a specific building.
Scholarships and Fellowships
997Scholarships and FellowshipsThis category includes expenditures for scholarship and fellowships – from restricted or unrestricted funds – in the form of grants to students, resulting either from selection by the institution or from an entitlement program. It also includes trainee stipends, prizes, and awards. The category is further defined by the award recipient. Scholarships are grants-in-aid, trainee stipends, or prizes to undergraduate students that are not providing services in exchange for student awards. Fellowships are grants-in-aid and trainee stipends to graduate students that are not providing services in exchange for student awards.
Not Applicable & Auxiliary Enterprises
000Not ApplicableThis category includes balance sheet and revenue transactions only.
005Auxiliary EnterpriseAn auxiliary enterprise exists to furnish goods or services to students, faculty, and staff as individuals and charges a fee directly related to, although not necessarily equal to, the cost of the goods or services. These operations are self-supporting and should generate income at sufficient levels that establish adequate reserves to fund capital and maintenance projects. Although services may be provided to other University departments and the general public, the primary source of revenue is fees charged to students, faculty, and staff. Examples are residence halls, food services, college stores, faculty clubs, and parking.

Field of study (also called a discipline) is a general topic of knowledge, learning, or research. The field of study attribute identifies general topic of research expenditures posted to a specific cost center.

Classification Field of Study Description Field of Study Fields of Study Examples
Computer and Information SciencesComputer and Information SciencesCOMPUTER_SCIENCE
  • Artificial intelligence
  • Computer and information technology administration and management
  • Computer science
  • Computer software and media applications
  • Computer systems analysis
  • Computer systems networking and telecommunications
  • Data processing
  • Information sciences, studies
  • Information technology
Computer and Information SciencesMicroelectronics MICROELECTRONICS
  • Microelectronics
EngineeringAerospace, Aeronautical, and Astronautical EngineeringAEROSPACE_TECH
  • Aerodynamics
  • Space technology
 Aerospace, Aeronautical, and Astronautical EngineeringAEROSPACE_ENGR
  • Aerospace engineering
EngineeringBioengineering and Biomedical EngineeringBIOENGINEERING
  • Biological and biosystems engineering
  • Biomaterials engineering
  • Biomedical technology
  • Medical engineering
EngineeringChemical EngineeringCHEMICAL_ENGINEERING
  • Biochemical engineering
  • Chemical and biomolecular engineering
  • Engineering chemistry
  • Paper science
  • Petroleum refining process
  • Polymer, plastics engineering
EngineeringCivil EngineeringCIVIL_ENGINEERING
  • Architectural engineering
  • Construction engineering
  • Engineering management, administration
  • Environmental, environmental health engineering
  • Geotechnical and geoenvironmental engineering
  • Sanitary engineering
  • Structural engineering
  • Surveying engineering
  • Transportation and highway engineering
EngineeringWater Resources Engineering (Civil Engineering)WATER_RES_ENG
  • Water resources engineering
EngineeringElectrical, Electronic, and Communications EngineeringELECTRICAL_ENGR
  • Communications engineering
  • Computer engineering
  • Computer hardware engineering
  • Computer software engineering
  • Electrical and electronics engineering
  • Laser and optical engineering
  • Power
  • Telecommunications engineering
EngineeringIndustrial and Manufacturing EngineeringINDUSTRIAL_MFG_ENGR
  • Industrial engineering
  • Manufacturing engineering
  • Operations research
  • Systems engineering
EngineeringMechanical EngineeringMECHANICAL_ENGR
  • Electromechanical engineering
  • Mechatronics, robotics, and automation engineering
EngineeringMetallurgical and Materials EngineeringMATERIALS_ENGR
  • Ceramic sciences and engineering
  • Geophysical, geological engineering
  • Materials engineering
  • Metallurgical engineering
  • Mining and mineral engineering
  • Textile sciences and engineering
  • Welding
EngineeringOther EngineeringOTHER_ENGINEERING
  • Agricultural engineering
  • Engineering design
  • Engineering mechanics, physics, and science
  • Engineering physics
  • Engineering science
  • Forest engineering
  • Nanotechnology
  • Naval architecture and marine
  • Nuclear engineering
  • Ocean engineering
  • Petroleum engineering
  • Other engineering fields that cannot be classified using the Engineering fields listed.
EngineeringEnergy - Other EngineeringOther_Energy
  • Energy Sciences Engineering
Geosciences, Atmospheric Sciences, and Ocean SciencesAtmospheric Science and MeteorologyATMOSPHERIC_SCIENCE
  • Atmospheric chemistry and climatology
  • Atmospheric physics and dynamics
  • Extraterrestrial atmospheres
  • Meteorology
  • Solar
  • Weather modification
Geosciences, Atmospheric Sciences, and Ocean SciencesGeological and Earth Sciences

GEOLOGICAL_EARTH_SCI

  • Earth and planetary sciences
  • Geochemistry
  • Geodesy and gravity
  • Geology
  • Geomagnetism
  • Geophysics and seismology
  • Minerology and petrology
  • Paleomagnetism
  • Paleontology
  • Physical geography
  • Stratigraphy and sedimentation
  • Surveying
Geosciences, Atmospheric Sciences, and Ocean SciencesHydrology and Water Resources (Geological and Earth Sciences)HYRDO_WATER_RES
  • Hydrology and water resources
Geosciences, Atmospheric Sciences, and Ocean SciencesOcean Sciences and Marine SciencesOCEAN_MARINE_SCIENCE
  • Biological oceanography
  • Geological oceanography
  • Marine biology
  • Marine oceanography
  • Marine sciences
  • Oceanography, chemical and physical
Geosciences, Atmospheric Sciences, and Ocean SciencesOther Geosciences, Atmospheric Sciences, and Ocean SciencesOTHER_GEOSCIENCES
  • Other engineering fields that cannot be classified using the fields listed under geosciences, atmospheric sciences and ocean sciences
Life SciencesAgricultural SciencesAGRICULTURAL_SCI
  • Agricultural business and management
  • Agricultural chemistry
  • Agricultural engineering—report in Engineering
  • Agricultural production operations
  • Animal sciences
  • Applied horticulture and horticultural business services
  • Aquaculture
  • Food science and technology
  • International agriculture
  • Plant sciences
  • Soil sciences
  • Veterinary biomedical and clinical sciences
  • Veterinary medicine
  • Wood science
Life SciencesBiological and Biomedical SciencesBIOLOGICAL_LIFE_SCI
  • Allergies and immunology
  • Biochemistry, biophysics, and molecular biology
  • Biogeography
  • Biology and biomedical sciences, general
  • Biomathematics, bioinformatics, and computational biology
  • Botany and plant biology
  • Cell, cellular biology, and anatomical sciences
  • Epidemiology, ecology and population biology
  • Foods, nutrition, and wellness studies
  • Genetics
  • Microbiological sciences and immunology
  • Molecular medicine
  • Neurobiology and neuroscience
  • Pharmacology and toxicology
  • Physiology, pathology and related sciences
  • Zoology, animal biology
Life SciencesBiotechnology (Biological and Biomedical Sciences)BIO_TECHNOLOGY
  • Biotechnology
Life SciencesStem Cells- Adult (Biological and Biomedical Sciences)

STEM_CELLS_ADULT

  • Human Stem Cells - Adult
Life SciencesStem Cells-Embryonic (Biological and Biomedical Sciences)STEM_CELLS_EMBRYONIC
  • Human Stem Cells - Embryonic
Life SciencesCancer Studies CANCER_RESEARCH
  • Cancer research and related studies
Life SciencesHealth SciencesHEALTH_SCIENCES
  • Advanced, graduate dentistry and oral sciences
  • Allied health and medical assisting services
  • Bioethics, medical ethics
  • Clinical medicine research
  • Clinical/medical laboratory science/research and allied professions
  • Communication disorders sciences and services
  • Dentistry
  • Dietetics and clinical nutrition services
  • Health and medical administrative services
  • Health, medical preparatory programs
  • Gerontology, health sciences
  • Kinesiology and exercise science
  • Medical clinical science, graduate medical studies
  • Medical illustration and informatics
  • Medicine
  • Optometry
  • Osteopathic medicine, osteopathy
  • Pharmacy, pharmaceutical sciences, and administration
  • Podiatric medicine, podiatry
  • Public health
  • Radiological science
  • Registered nursing, nursing administration, nursing research and clinical nursing
  • Rehabilitation and therapeutic professions
  • Zoology
Life SciencesHealth Sciences - Mental Health HEALTH_MENTAL
  • Mental health
Life SciencesNatural Resources and ConservationNATURAL_RESOURCES
  • Fishing and fisheries sciences and management
  • Forestry
  • Natural resources conservation and research
  • Natural resources management and policy
  • Renewable natural resources
  • Wildlife and wildlands science and management
Life SciencesOther Life SciencesOTHER_LIFE_SCIENCES
  • Other life sciences that cannot be classified using the listed fields.
Mathematics and StatisticsMathematics and StatisticsMATHEMATICS
  • Applied mathematics
  • Mathematics
  • Statistics
Physical SciencesAstronomy and AstrophysicsASTRONOMY_ASTROPHYS
  • Astronomy
  • Astrophysics
  • Planetary astronomy and science
Physical SciencesChemistryCHEMISTRY
  • (except Biochemistry—report in Biological and Biomedical Sciences)
  • Analytical chemistry
  • Chemical physics
  • Environmental chemistry
  • Forensic chemistry
  • Inorganic chemistry
  • Organic chemistry
  • Organo-metallic chemistry
  • Physical chemistry
  • Polymer chemistry+L60
  • Theoretical chemistry
Physical SciencesMaterials ScienceMATERIALS_SCIENCE
  • Materials chemistry
  • Materials science
Physical SciencesPhysicsPHYSICS
  • Acoustics
  • Atomic, molecular physics
  • Condensed matter and materials physics
  • Elementary particle physics
  • Mathematical physics
  • Nuclear physics
  • Optics, optical sciences
  • Plasma, high-temperature physics
  • Theoretical physics
Physical SciencesOther Physical SciencesOTHER_PHYSICAL_SCI
  • Other physical sciences that cannot be classified using other specified fields in physical sciences.
PsychologyPsychologyPSYCHOLOGY
  • Clinical psychology
  • Counseling and applied psychology
  • Human development
  • Research and experimental psychology
Social SciencesAnthropologyANTHROPOLOGY
  • Cultural anthropology
  • Medical anthropology
  • Physical and biological anthropology
Social SciencesEconomicsECONOMICS
  • Agricultural economics
  • Applied economics
  • Business development
  • Development economics and international development
  • Econometrics and quantitative economics
  • Industrial economics
  • International economics
  • Labor economics
  • Managerial economics
  • Natural resources economics
  • Public finance and fiscal policy
Social SciencesPolitical Science and GovernmentPOLITICAL_SCIENCE
  • Comparative government
  • Government
  • Legal systems
  • Political economy
  • Political science
  • Political theory
Social SciencesSociology, Demography, and Population StudiesSOCIOLOGY
  • Comparative and historical sociology
  • Complex organizations
  • Cultural and social structure
  • Demography and population studies
  • Group interactions
  • Rural sociology
  • Social problems and welfare theory
  • Sociology
Social SciencesOther Social SciencesOTHER_SOCIAL_SCI
  • Archeology
  • Area, ethnic, cultural, gender, and group studies
  • Cartography
  • Criminal science and corrections
  • Criminology
  • Geography
  • Gerontology, social sciences
  • History and philosophy of science and technology
  • International relations and national security studies
  • Linguistics
  • Public policy analysis
  • Regional studies
  • Urban studies, affairs
Other SciencesOther SciencesOTHER_SCIENCES
  • Use this category for R&D (Research and Development) that involves at least one science and engineering field if it is impossible to report multidisciplinary or interdisciplinary R&D expenditures in specific fields.
Non-S&E FieldsBusiness Management and Business AdministrationBUSINESS_MGMT_ADMIN
  • Business administration
  • Business management
  • Business, managerial economics
  • Management information systems and services
  • Marketing management and research
Non-S&E FieldsCommunication and Communications TechnologiesCOMMUNICATION_TECH
  • Communication and media studies
  • Communications technologies
  • Journalism
  • Radio, television, and digital communication
Non-S&E FieldsEducationEDUCATION
  • Education administration and supervision
  • Education research
  • Teacher education, specific levels and methods
  • Teaching fields
Non-S&E FieldsHumanitiesHUMANITIES
  • English language and literature, letters
  • Foreign languages and literatures
  • History
  • Humanities, general
  • Liberal arts and sciences
  • Philosophy and religious studies
  • Theology and religious vocations
Non-S&E FieldsLawLAW
  • Law
  • Legal studies
Non-S&E FieldsSocial WorkSOCIAL_WORK
  • (no specific examples)
Non-S&E FieldsVisual and Performing ArtsVISUAL_PERFORM_ARTS
  • Drama, theatre arts and stagecraft
  • Film, video, and photographic arts
  • Fine and studio arts
  • Music
Non-S&E FieldsOther Non-S&E Fields OTHER_NONS&E
  • Architecture
  • City, urban, community and regional planning
  • Family, consumer sciences and human sciences
  • Landscape architecture
  • Library science
  • Military technology and applied science
  • Parks, sports, recreation, leisure and fitness
  • Public administration and public affairs
  • Other non-S&E fields that cannot be classified using the fields listed under None-S&E Fields
  • Use this category for R&D (Research and Development) that involves multiple non-S&E fields if it is impossible to report multidisciplinary or interdisciplinary R&D expenditures in specific fields.
For Accounting Use Only For Accounting Use Only - Allocation ALLOCATION 
  • Allocation, accounting pre-approval required.
For Accounting Use Only For Accounting Use Only-Not Classified ElsewhereFOR_ACCT_USE_ONLY
  • For Accounting Use Only-Not Classified Elsewhere

  • Department (6 digits)
    • The Department identifies the various internal departmental organizations of the University.
  • Program (5 digits), Project (Up to 15 digits), and Activity (Up to 15 digits)
    • These chartfield values are optional items used in specific circumstances such as with sponsored programs.